IT Project Coordinator

Position Details

Position Information

Department VP for Research (RIP)
Position Title Coordinator-IT Project 1
Job Title IT Project Coordinator
Appointment Type Administrative/Professional Faculty
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Faculty Status Regular
Tenure Status Fixed-Term
Pay Method Salary
Recommended Full-Time Salary Range $67,620 - $118,404
Position Summary

This is a full-time (1.00FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Vice President for Research.

The Research Office (RO), headed by the Vice President for Research, advances the success of the entire OSU research enterprise by facilitating discovery, scholarship, and innovation while maintaining the highest professional and ethical standards.

Reporting to the Associate VP for Research, the IT Project Coordinator (this position) provides project management expertise to all aspects of the Research Office. This position is responsible for managing several concurrent, high visibility projects across multiple functional areas. This position provides leadership and planning to ensure that projects are effectively delivered to meet the needs of Oregon State University, and that risks of failure are minimized. This position leads projects and initiatives from conception through completion. This position collaborates with other project managers in Information Services.

Position Duties

Provides project management for large scale and high profile projects. Uses judgment to determine the project management approach that is suitable to achieve stated project goals. Defines project scope; performs business analysis; and develops project objectives, plans, requirements, schedules, and budgets. Monitors project status and adherence to schedules, requirements, budgets, and deadlines. Measures results and makes adjustments as necessary. Informs project sponsor of progress and project risks in an efficient and timely fashion.

Assembles project team, creates work assignments, and directs and coordinates activities. Manages individuals and teams to successfully deliver projects. Ensures stakeholder’s needs are met. Maintains excellent working relationships with faculty and staff. Communicates project progress across all levels of the organization, including project team, sponsors, faculty/staff, and leadership.

Assists in the negotiation of vendor contracts. Manages vendor relationships. Defines and executes IT test plans and training plans or directs work to do so. Writes or directs writing of standard operating procedures for processes.

Initially, this position will lead the eRA (electronic Research Administration) project and the IRIS (Institute for Research on Innovation and Science) project. The eRA project (2/3 of effort) involves deployment of software to modernize paper-, spreadsheet- and email-based workflows to a web-based workflow management system for animal and human subjects research protocols and compliance. The IRIS project (1/3 of effort) involves establishing a regular feed of research data to the Institute for Research Innovation and Science to allow transparent and rigorous analysis about the productivity and public value of the research enterprise.

Leads in the development and improvement of processes and tools for project management in the Research Office including development of training materials and training faculty. Participates in Research Office project management and process improvement initiatives.

Communicates with professionals both internal and external to the University through membership in professional organizations and/or collaborative efforts with colleagues.

Minimum/Required Qualifications

Bachelor’s degree in computer science, engineering, management information systems or a related technical field, or an equivalent combination of experience and training.

4 years of progressive project management experience in a technology focused role.

Excellent verbal, written and presentation communication skills.

Ability to motivate and manage individuals and teams to deliver successfully on projects with no direct supervisory relationship.

Demonstrated ability to work independently with minimal supervision.

Strong decision-making skills, including ability to set priorities and manage multiple projects and deadlines.

Experience implementing and using workflow and project management software.

One or more related certifications such as Project Management Professional (PMP), Agile Certified Practitioner (ACP), Certified Scrum Master (CSM).

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

Preferred (Special) Qualifications

Experience with research.

Understanding of, or interest in learning about, research compliance with federal regulations.

Demonstrable commitment to promoting and enhancing diversity.

Experience with vendor and contract negotiation.

Experience in leading business change processes that leverage technology (Process Re-engineering/Redesign).

Experience in project management specifically related to web-based software.

Working Conditions / Work Schedule

Work will be conducted in an office environment with most work between 8 am and 5 pm on week days. A significant amount of the work will be conducted on a computer and other screen and keyboard devices.

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No

Posting Detail Information

Posting Number P01157UF
Number of Vacancies 1
Anticipated Appointment Begin Date 05/15/2017
Anticipated Appointment End Date
Posting Date 03/23/2017
Full Consideration Date 04/22/2017
Closing Date 04/30/2017
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) In your cover letter, please briefly describe your experience with each of (1) project management; (2) research; and (3) research compliance with federal regulations.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Ginny Kroshus,

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Please provide the names, professional affiliations, phone number, and email of three references. We will seek your approval before contacting any of them.

Starting salary within the salary range will be commensurate with skills, education, and experience.

The anticipated starting salary will be $70,000 – $80,000

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Professional References
Optional Documents