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Accountant 1

Please see Special Instructions for more details.

"To ensure full consideration, applications must be received by September 18, 2017. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.” Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Jackie Thorsness at jackie.thorsness@oregonstate.edu Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Position Details

Position Information

Department AgSci/Marine BusinessCtr (QBC)
Classification Title Accountant 1
Job Title Accountant 1
Appointment Type Classified Staff
Job Location Newport
Position Appointment Percent 100
Appointment Basis 12
Pay Method Salary
Min Salary $3300
Max Salary $5037
Employment Category Regular
Position Summary

This recruitment will be used to fill one full-time Accountant 1 position for the Agricultural Sciences & Marine Sciences Business Center at the Hatfield Marine Science Center in Newport, Oregon.

The Agricultural Sciences and Marine Sciences Business Center (AMBC) is responsible for providing financial and administrative services to the College of Agricultural Sciences, Hatfield Marine Science Center (HMSC), Marine Studies Initiative (MSI), Cooperative Institute for Marine Resources Studies (CIMRS) and Marine Mammal Institute (MMI). This position plays a critical role by providing fiscal analysis, projections, interpretation of policy, budget management, planning and review of all financial aspects.

This position will be located in Newport, Oregon.

Position Duties

Accounting and Reporting 40%:

Provides analysis and interpretation of accounting records for all state, grants and contacts, and foundation funds; prepares monthly financial statements for Department Head and Principal Investigators (Pl). This involves compiling and maintaining detailed records using activity codes to identify PIs and specific projects; reconciling and auditing accounts for foundation, grants and contracts, and state funds including reserves and carryover funds.

Verifies and audits indexes, track errors and process corrections, allocates costs appropriately; informs department head and PIs of current and projected status of accounts, terms and conditions of the grant/contract award and ensures expenditure compliance over the duration of the award period or state fiscal year.

Initiates and processes labor distributions based on budget allocations and Department Head/Pl requests. Monitors and reviews all payroll distributions and makes adjustments/corrections as needed.

Sets up and monitors cost share and ensures that obligations are met.

Tracks and coordinates allocation of funds from college, other units on campus, and special project allocations such as Building Use Credits (BUC) and Research Equipment Reserve Fund (RERF).

Identifies and tracks problems; taking appropriate action to solve problems.

Extracts financial data and reports from the University’s financial information systems.

Reviews invoices, checks for Budget Authority and appropriateness to index, verifies account codes and availability of funds; processes invoices in Banner.

Interprets and answers policy related questions. Provides guidance and consultation regarding grant, Agricultural Research Foundation (ARF), Oregon State University Foundation (OSUF), Oregon State University (OSU) and Business Center policies. Clarifies rules and regulations, explains allowable and unallowable costs.

Completes fiscal year end closing activities to ensure proper closing of the books and meet year end deadlines.

Participates in Business Center initiatives to improve accounting and reporting processes.

Budgeting 25%:

Prepares department beginning budgets; monitors and analyzes budget; forecasts revenue including income from Extended Campus, Summer Session, Returned Overhead, Course Fees, Internal and External Fees, and Agricultural Experiment Station program income; Analyzes and budgets funds for personnel, Other Payroll Expenses (OPE), services and supplies and special projects.

Assists PIs with budget projections and budget proposals for Grants, Contract and other agreements using knowledge of current salary rates, OPE, tuition and indirect cost rates. Advises Department head and PIs of cost share requirements on grant proposals.

Processes necessary paperwork for routing proposals, Memoranda of Understanding (MOU) and service agreements.

Anticipates and processes budget changes throughout the fiscal year.

Analyzes fund balances to budget for compliance or variance.

Provides current and historical budget, revenue and expenditure data.

Collaborates with college budget analysts to ensure documentation and understanding of college funding commitments to the department.

Purchasing 15%

Prepares and submits purchase requisitions, purchase orders, and Personal/Professional Services Contracts as requested by Department Head and Project leaders by working closely with them to meet their needs. Coordinates with Procurement and Contract Services (PACs) to acquire the best price, monitors purchasing process and timely arrival of goods/services to meet research and instruction needs.

Scholarship/Award Management 15%

Processes scholarships in the scholarship system and performs reconciliations to ensure funds are awarded timely.

Manages the student research award process. This includes assisting award recipients with understanding university purchasing and fiscal policies and procedures, processing the expenditures, and tracking their balances from various funding sources.

Other-5%:

Performs accounts receivable functions (sending invoices, processing internal journal vouchers, recording revenue, etc.) for donations, agency billings, and billing for services provided.

Provides back up support for other accountants in the Business Center.
Performs miscellaneous duties as requested by supervisor, Business Center managers, Department Head or Principal Investigators.

Participates in training and professional development activities.

Minimum Qualifications

Bachelor’s degree with CPA or PA certificate;

OR Bachelor’s degree with 30 quarter (20 semester) hours of college-level Accounting, OR 30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience*

*Accounting experience must include at least 3 of the following:
Preparing transactions to be recorded in records of original entry;
Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries;
Summarizing data from a ledger to a trial balance;
Closing accounts at the end of an accounting period;
Applying PC spreadsheet, database, and word processing software; Processing data using a computer.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

Additional Required Qualifications

Proficiency in Excel.

Ability to set priorities and meet deadlines.

Ability to multi-task in busy, fast-paced office environment with interruptions.

Ability to manage multiple projects/activities, problem solve, make effective decisions and work independently.

Possess effective oral and written communication skills.

Ability to work as part of a team.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

Preferred (Special) Qualifications

Knowledge of GAAP, Uniform Guidance, Cost Accounting Standards, governmental accounting, Banner FIS, CORE, GRS, Nolij.

Experience providing support to research-intensive customers including knowledge of grant related policies and procedures; knowledge of public, non-profit research accounting methods and practices.

Experience communicating policies and procedures to internal and external customers.

Experience with OSU Foundation and Ag Research Foundation accounting systems and processes.

A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No

Posting Detail Information

Posting Number P01154CT
Number of Vacancies 1
Anticipated Appointment Begin Date 09/18/2017
Anticipated Appointment End Date
Posting Date 08/31/2017
Full Consideration Date 09/18/2017
Closing Date 10/02/2017
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants

“To ensure full consideration, applications must be received by September 18, 2017. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.”

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Jackie Thorsness at jackie.thorsness@oregonstate.edu

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate which of the following minimum qualifications you meet: a) Bachelor's degree with CPA or PA certificate; b) Bachelor's degree with 30 quarter (20 semester) hours of college-level Accounting; c) 30 quarter (20 semester) hours of Accounting courses AND three years of Accounting experience (see minimum/required qualifications for what qualifies as accounting experience).

    (Open Ended Question)

  2. * Describe how you obtained your knowledge of and experience performing accounting functions. Include: a) preparing and analyzing financial statements and budgets b) reconciliation c) accounts receivable d) grants/contract duties (indicate any cost share experience) e) payroll

    (Open Ended Question)

  3. * Describe your experience working in a team environment.

    (Open Ended Question)

  4. * Have you submitted transcripts for all required and/or related courses per the Minimum Required Qualifications? Yes No

    (Open Ended Question)

Documents Needed to Apply

Required Documents
Optional Documents
  1. Transcripts